This guide has all you need to send professional and polite reminder emails. Read our best tips and use the 9 email samples at the end.
Table of contents
What's the face you make when someone forgets to do something? Maybe a 🥴 or a 🥱.
Anyway, we all hate it when someone forgets to do something.
To avoid it happening, you'll need to send a reminder email.
The trick with a reminder email is remaining positive and polite while not putting pressure on the person — because we all also hate being told to do something.
Best not try to be funny. A playful tone of voice doesn't always translate too well through email, so keep things simple!
How do you get it right? In this essential article, we explain you how to get things right in your reminder emails.
After explaining the reminder email format, we build up an example and provide 9 samples to help you master reminder messages for your personal and professional life.
Before we get into the content, let's break down the reminder email format structure.
The purpose of a reminder email isn't about information; it's about action. So save detailed explanations and lots of information in your reminder emails. Instead, clearly state what you want them to do, why, and when.
In fact, long reminder emails and reminder messages can be confusing. So strip out all the unnecessary or irrelevant information and list what's required.
Here is a checklist of what you should include in every reminder email:
If you’re already experienced in sending emails, this should be nothing new. Let's start with the subject line:
Your subject line has to grab attention. It must also capture all the information you want to convey. Here are some examples of suitable reminder email subject lines:
